Document scanning service based in Northern Virginia. We convert legal, medical, student, and general office documents into searchable electronic format (PDF).
Let’s Simplify What Enterprise Content Management (ECM) Is
When you read or hear the terms Enterprise Content Management (ECM) or Document Management what do you think of? Do you understand what it is for the most part or does it confuse you? I hope to help clarify what exactly ECM is and how it works in this post. As defined by AIIM International, Enterprise Content Management is the technologies, tools, and methods used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. To further simply – it basically means that ECM encompasses the technology that helps you convert your paper documents and business content to digital forms and store them so that they will be easily retrievable by those who need it to start or complete any business process. The converting aspect of ECM is known as Document Capture , it is when you capture (scan) either paper documents or other forms into a secure digital copies to be stored and used in your business processes.
That is an overall big picture of what ECM is. Document Management and ECM are essentially the same thing just two ways of saying it. ECM tends to point towards a larger scale solution but that is not always the case. While there are different ECM technologies and solutions , it’s more important to understand that ECM is an ongoing evolving strategy for maximizing how your content is being used. It is not a overnight process than you can just put into place and expect it to work magically! It takes time to properly choose the right ECM solution that will fit your needs and then in order for it to be a successful implementation you have to have the right strategy to put it into place. The key to a successful compliance strategy is integrating the idea of compliance success into your business instead of viewing compliance as a project that can be completed and then considered finished.
One of the top ECM solutions in the industry , OnBase, has the power and flexibility to work seamlessly with all of your line of business systems. This is a huge help and cuts the cost and time for training down significantly because your workers can use OnBase right from within the programs they are already familiar with. OnBase helps your organization run much faster and more efficiently by automating many of the predictable, repeated steps in your processes. By providing useful tools to both search for and work with your information, OnBase facilitates the tasks and activities involved with case management. By generating documents based on decisions made within your processes, OnBase Workflow saves you time and improves your customer service.
I hope you have a better understanding of what ECM is from this brief post and if you are interested in learning more then Please Contact US , we would love to chat with you!