Document scanning service based in Northern Virginia. We convert legal, medical, student, and general office documents into searchable electronic format (PDF).

I know I want my documents in electronic format, but I’m not sure what format?

Posted at November 22, 2013 | By : | Categories : Blog | 0 Comment

Without more information we’re not sure which format is appropriate either. A preliminary discussion about your business processes, information requirements and desires is required prior to a definitive answer. As a guide the primary options are listed below. For more detailed information please click on “Services”.

The most common standard formats for imaging and indexing are TIFF or PDF. A TIFF file is essentially a photograph with the ability to contain keyword indexes. A PDF is Adobe Corporations Portable Document Format which can be full text or an image within the PDF also containing keyword indexes.

An alternative could be database  software where indexes are pointers to the images contained within the database. The ultimate is substantial OCR to turn the paper document into an editable electronic document. This could be a PDF or a Word Processing document or a structure for inclusion into an existing system.

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